Series B: Data Folders for Individual Collections

Series

Staff Only

Scope and Contents

From the Collection: Collection contains the records of the Oklahoma State University Museum of Natural and Cultural History. Includes correspondence, including memoranda, reports, clippings, collection records, photographs, brochures, and scrapbooks. Contains information documenting the efforts to establish the Museum in 1957, its activities and collections, and the closure of the facility in 1994.

Dates

1938-

Conditions Governing Access

The collection is open for research use. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the Oklahoma Open Records Act (http://www.odl.state.ok.us/lawinfo/docs/2006-LibraryLaws-PartE.pdf), and other relevant regulations. Confidential material may include, but is not limited to, educational, medical, and personnel records. Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which Oklahoma State University Libraries assumes no responsibility.

Extent

From the Collection: 7.5 Linear feet (( 6 record storage boxes) [+ a list of 7 boxes of material on loan to the Library])

Language of Materials

From the Collection: English

Additional Description

Arrangement

The data folders contain data sheets describing items and their acquisition, most of which are based on information in Series C: Accession Cards. Some data folders also contain correspondence, photographs and other records. The accession numbers for the collections and the data folders were, for the most part, assigned to indicate the order in which the material was acquired. Occasionally there are duplicate numbers, some of which are for material transferred from other collections, such as from the College of Human Environmental Sciences (HES).

Occasionally there is a file in Series A for a collection, especially when several different collection numbers were assigned to the material donated by a single individual, e.g. the Salmon paintings.

Among the cards in Series C are some records for acquisitions that are not mentioned in Series A or in Series B.

Museum staff created an inventory to the cultural collections by entering information from the data folders into two lists. One list is an inventory of objects in Microsoft Word found at V:\SCUA\Museum-New\MUSEUM\INV\CULRTL.docx. The other listing is an Excel spreadsheet that was created when the inventory was added to the University’s Fixed Asset Management System found at: V:\SCUA\Museum-New\MUSEUM\INV\scua working inventory.xlsx. These files can be searched by staff in Special Collections and University Archives.

The following list indicates first the folder number, which is preceded by a B on the folder. It is followed by a slash [/] and the accession number/s in the folder, e.g. 1/596 for the first folder, which contains information about the collection numbered 596. Some accession numbers have two digits, a period, and additional digits, e.g. 86.1. There are some gaps in the sequence of the accession numbers.

At the end of each entry for a folder there is a period followed by a space. Some collection numbers are preceded by a letter. Unless otherwise noted, the database must be searched for additional information.